Legal Assistant - Residential Conveyancing Transaction Support

1. We are looking for enthusiastic and engaged Legal Assistants (Transaction Support) to join our busy Residential Conveyancing team.
2. This role will provide direct support to fee earners within the Residential Conveyancing Team, to enable them to operate at optimum efficiency.
3. You will be administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files. 

Job Type: Permanent, Full Time Contract (08.30am - 5.00pm, Monday - Friday)

Salary: From £22,308 per year

Location: We’re currently hiring for this position in our Swansea office. 

Job Description

We are looking for enthusiastic and engaged Legal Assistants (Transaction Support) to join our busy Residential Conveyancing team. This role will provide direct support to fee earners within the Residential Conveyancing Team, to enable them to operate at optimum efficiency, in addition to ensuring clients receive an excellent level of customer service throughout the transaction process. 

What you'll be responsible for: 

• Day to day interaction with new clients and updating clients / agents / solicitors where necessary.
• Taking client instructions, checking ID, source of funds, gift deposits, etc.
• Preparing draft documents and issuing sales contracts.
• Requesting mortgage redemption figures.
• Ordering searches.
• Replying to sales enquiries on both freehold / leasehold properties. 
• Drafting transfer deeds.
• Dealing with exchange of contracts on sales and purchases.
• Ordering mortgage advances, undertaking pre completion searches.
• Setting up completions.
• Dealing with client enquiries and communicating with a variety of third parties.
• Adherence to AML, client care and compliance procedures. 
• Providing full support to the conveyancing solicitors to enable them to operate efficiently.
• Preparing correspondence using our case management system.
• Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files. 
• Preparing mail and enclosures for dispatch. 

What we’re looking for:

• Previous experience working in an administrative role is essential. 
• Friendly and helpful team player.
• Excellent customer service skills. 
• Well organised with ability to prioritise workload.
• Ability to work accurately with a good attention to detail.
• Able to use Microsoft Office packages and good typing skills.
• Excellent listening and communication skills, both verbal and written.
• Familiar with dictation.
• Resilient and calm under pressure.
• Excellent keyboard and word processing skills.
• Possess high levels of speed and accuracy.
• Have a good telephone manner and be comfortable speaking with clients on the telephone. 
• Highly organised, methodical, and adaptable.