Statementing and Individual Development Plans Administrative Officer

1. We are looking for an Administrative Officer, who is able to communicate with a range of internal officers, Members, external officers, schools and parents.
2. You are Responsible for supporting and administrating the process of Individual Development Plans in accordance with the agreed procedure.
3. Gwynedd Council offers an attractive employment package including Salary, Pension, Learning and Development and more.

Purpose of the post

• Ensure that the children and young people of Gwynedd and Anglesey are central to everything we do. ⁠ 
• Implement the administrative arrangement for children's cases that are being statutorily assessed or who are the subject of a Special Educational Needs (SEN) Statement on behalf of Cyngor Gwynedd and Isle of Anglesey Council.
• Implement the administrative arrangements for Individual Development Plans / Authority Individual Development Plan / Statutory-Authority Individual Development Plan for the pupils that would historically⁠ have been the subject to a Special Educational Needs (SEA) Statement on behalf of Cyngor Gwynedd and Anglesey Council. Also Individual Development Plans from the ALN&I Forums on behalf of Cyngor Gwynedd and Anglesey Council. ⁠ ⁠⁠
• Be part of an administrative team which ensures that the ALN&I Services receive high quality administrative support.

Responsibility for functions

• Laptop

Main duties

• Responsible for supporting and administering the process of considering Statutory Assessments (as defined by the ALN Code of Conduct for Wales) within a specific timescale, by contacting and asking for contributions from parents, schools, Field Officers, Departments, and other Agencies, and collating all the reports, advice and information. ⁠
• Close collaboration with the Statements Officer to ensure that the processes are achieved and completed in accordance with the relevant legislations and the ALN Code of Practice for Wales. ⁠
• ⁠Close collaboration with the Quality Officers to ensure that the processes are achieved and completed in accordance with the relevant legislations and the ALN Code of Practice for Wales.
• Responsible for allocating, arranging and prioritising work in accordance with the guidelines agreed upon. ⁠
• Collate information and closely collaborate with the Service Manager to create a package for Tribunals at the Service Manager's request. ⁠
• Inform the Officers and relevant agencies on any changes in the educational placements’ arrangements / provisions. ⁠
• Receive applications in accordance with the statement and individual development plans applications' checklist. ⁠
• Responsible for supporting and administrating the process of Individual Development Plans in accordance with the agreed procedure. ⁠ ⁠
• Collaborate with schools and each of the relevant stakeholders to adhere to the agreed procedures. ⁠ This can involve contact by telephone, e-mail or letter to ensure that the procedures are followed.
• Ensure consistency when implementing and data consistency.
• Collaborate closely with the ALN Data Officer.
• Responsible for correctly inputting data into the authority database. ⁠
• Maintain every record, by monitoring responses to the applications for submissions (in accordance with the procedures), and take appropriate action as required to remind agencies to submit information / reports.
• Assist with running prepared reports of the authorities' Systems.
• Input and store additional information that has been checked on the IDP system and iGwynedd. ⁠ Supervise the filing process and keep the office's electronic information and ensure that they are up to date and effective.
• Responsible for ensuring accuracy of inputting and inform the decisions of the Moderation Panels and Area Forums in accordance with the agreed arrangement. ⁠