Payments Officer

1. We are seeking a Payments Officer to join our busy Procurement and Commissioning Service.
2. The successful applicant will be directly involved in the critical and varied steps of the Council’s payment processes – including the efficient processing of Supplier invoices, updating Creditor accounts, all duties relating to the processing of the BACS payment run, handling external Supplier and Contractor enquiries, and dealing with enquiries from other Services throughout the Council.
3. You'll also carry out all duties relating to the process of the Payment Run (including checks for duplicate payments, producing cheque and BACS, Precision Pay Direct payments etc.) always ensuring deadlines are met.

We are seeking a Payments Officer to join our busy Procurement and Commissioning Service. The successful applicant will be directly involved in the critical and varied steps of the Council’s payment processes – including the efficient processing of Supplier invoices, updating Creditor accounts, all duties relating to the processing of the BACS payment run, handling external Supplier and Contractor enquiries, and dealing with enquiries from other Services throughout the Council.

Duties and responsibilities

• Prioritising and ensuring accurate Input of invoice, credit note and payment voucher details to the Creditor Payments system to enable payments to be made within agreed time scales and meet deadlines.
• Create, amend and update creditor accounts ensuring security and checking procedures are followed to avoid the creation of duplicate or fraudulent accounts.
• Dealing with the running of ‘periodic rentals’ in a timely fashion to meet their payment deadlines.
• Carry out all duties relating to the process of the Payment Run (including checks for duplicate payments, producing cheque and BACS, Precision Pay Direct payments etc.) always ensuring deadlines are met.
• Working within compliance of VAT legislation with regard to payments. This includes ensuring that all Pro-forma Vat invoices are processed and accounted for correctly.
• Identify all CIS sub-contractors and ensure that all CIS linked invoices are entered correctly onto the system. Also, correctly process all linked CIS subcontractor invoices which are outside CIS Scheme onto system.
• Carrying out accurate Bacs and Precision Pay Direct transmission of monies for Council Payment runs.
• Carrying out the full duties for Returned and Recalling Bacs payments, Cancelling, Stopping and Replacing Cheques.
• Identifying potential payments which should be classified as a payment to an ‘employee’ – and hence paid via the payroll system to ensure compliance with HMRC legislation.
• Ensuring that data that is loaded onto the payments system from feeders from other systems and is processed correctly