Purchase Ledger

Job Title

Purchase Ledger Clerk / Accounts Payable Assistant

Reports To

Financial controller

This is a great opportunity to join a stable and supportive finance team in a role that offers real variety, responsibility, and scope to develop. You'll gain hands-on experience managing the full purchase ledger, build strong relationships across the business and with suppliers, and develop valuable finance skills in a well-structured environment. Ideal for someone who enjoys detail, teamwork, and wants to grow their career within finance.

Job purpose

To accurately maintain the purchase ledger, ensuring suppliers are paid correctly and on time, company records are kept up to date, and financial controls are followed.

Key Responsibilities

• Process high volumes of supplier invoices accurately and efficiently
• Match, batch and code invoices in line with company procedures
• Resolve invoice discrepancies and price/quantity queries
• Ensure invoices are correctly authorised prior to payment
• Prepare and process payment runs (BACS, CHAPS, cheques)
• Maintain supplier payment schedules and adhere to agreed terms
• Handle supplier statements and perform regular reconciliations
• Act as a key contact for supplier queries, maintaining professional relationships
• Liaise with internal departments to resolve purchase order and invoice issues
• Respond promptly to email and telephone enquiries
• Set up and maintain supplier accounts and details
• Ensure accurate VAT treatment and posting
• Assist with month-end processes, including accruals and reconciliations
• Maintain accurate and well-organised financial records

Person Specification

• Previous experience in a purchase ledger / accounts payable role (desirable)
• Strong numerical and data-entry skills with high attention to detail
• Good understanding of invoice processing and supplier payments
• Confident working with accounting systems (sage)
• Strong organisational skills and ability to meet deadlines
• Clear and professional communication skills

Key Skills & Competencies

• Accuracy and attention to detail
• Time management and prioritisation
• Problem-solving and query resolution
• Teamwork and collaboration
• Confidentiality and integrity