Corporate Governance Assistant

1. Do you want to be part of a force for good, helping to make life better for customers & society in the moments that matter?
2. The Corporate Governance Assistant supports the objectives of the Corporate Governance & Administration team for Julian Hodge Bank Limited (“JHB”) and The Carlyle Trust Limited (“TCT”).
3. You'll be ensuring compliance with statutory and regulatory requirements, supporting the effective implementation and accurate recording of decisions made by the Boards of Directors and the JHB Executive Committee, and helping to maintain a high‑quality governance framework across Hodge.

Do you want to be part of a force for good, helping to make life better for customers & society in the moments that matter? At Hodge, we put people at the heart of our business and that means our customers, colleagues and communities. Hodge is a Welsh financial service provider that focus on real estate finance, and specialist residential mortgage markets.

The Corporate Governance Assistant supports the objectives of the Corporate Governance & Administration team for Julian Hodge Bank Limited (“JHB”) and The Carlyle Trust Limited (“TCT”). The role focuses on ensuring compliance with statutory and regulatory requirements, supporting the effective implementation and accurate recording of decisions made by the Boards of Directors and the JHB Executive Committee, and helping to maintain a high‑quality governance framework across Hodge.

Key Responsibilities will include:

• To act as Committee Secretary to various Board Committees including drafting agendas, collating papers, preparing packs for upload to ‘Diligent Boards’ board portal, and producing minutes and actions in a timely manner.
• To assist the Company Secretary with management of the Forward-Looking Agendas for JHB and TCT Board and Board Committees, and TCT subsidiary undertakings
• To work with the Company Secretary and Senior Corporate Governance Assistant on compilation and maintenance of the Corporate Governance calendar of meetings.
• To organise the diaries and managing expenses claims for Board and Executive Committee members, and arranging meetings both on and off site, including booking transportation and accommodation, where necessary.
• To book transportation and accommodation for Non-Executive Directors in respect of their attendance at Board and Board Committee meetings, and managing expenses claims for same, where assistance with this is required.
• To assist the JHB Chair with 1:1 meetings arrangements with members of the JHB Board, JHB Executive Committee and the TCT Board.
• To manage arrangements for off-site events relating to JHB Board and JHB Executive Committee activities.
• To follow up actions arising from all Board, Board Committee and Executive Committee meetings with Exco members.
• To assist with preparation of JHB Board and Board Committee reports for Exco members.
• To support newly appointed JHB Board and JHB Executive Committee members with induction, ongoing training and regulatory appointment.
• To prepare documentation for KYC, PRA and External Auditor requests as required from time to time.
• To assist the Company Secretary with the review of the Board Control Manual, ensuring the terms of reference are up to date and complied with, and Board and Board Committee effectiveness reviews are scheduled and undertaken annually.
• To manage the PRA/FCA inbox and ensuring all requests are dealt with in a timely manner and correspondence logs are maintained for audit purpose.
• To undertake other related duties as required from time to time.