Roster and Administration Officer

1. Welcome to Swansea Bay University Health Board. We welcome applications from people who share our values, caring for each other, working together and always improving.
2. You'll ensure the timely and accurate uploading of the nursing rota onto an electronic rostering system.
3. As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

Supporting the Lead Nurse, Ward Sister/Charge Nurses and the ITU team in the administrative running of the ward and in the management of patient flow. The post holder will be managed rather than supervised and required to work on their own initiative.

This post is responsible for implementing, supporting and administering electronic rostering of the nursing workforce within ITU. Also to support the development and maintenance of databases for staff training/absence monitoring purposes and performing audits, checks, and general administrative duties.

The post is responsible for assisting the Band 7 nurse in monitoring and ensuring actions to improve the flow of patients in and out of the Unit. Creating and maintaining close links with wards across the hospital site and with directorate teams to ensure actions to improve the flow of patients are timely and appropriate.

Main duties of the job

To assist in the implementation and be responsible for the ongoing administration and maintenance of an electronic rostering system. This will involve: 

• Ensuring timely and accurate uploading of the nursing rota onto an electronic rostering system.
• Frequent liaison with ITU nursing staff in respect of amendments/requests etc, seeking guidance and direction where appropriate from the Ward Sister/Charge Nurse or a Nurse in charge of the ward area.
• Designing and regularly producing reports against KPI’s from the electronic rostering system.
• General system administration
• Patient information and flow: To support the Band 7 nurse in the following.
• Developing and maintaining robust working relationships with clinical and managerial staff across the site and wider Health Board in order to act as a co-ordination point for admissions and discharges.

Supporting Education, Outreach and Matron teams

To assist with administrative support in respect of: 

• Recruitment / Employment documentation. To maintain a database of staff statutory/mandatory training alongside other staff training databases.
• To assist with the inputting of data for the Outreach & H@N teams, collating information for reporting.
• To assist the PDN in organising multi-disciplinary meetings/training sessions.
• To type letters related to staff absence or workforce issues as requested by the Ward Sister/Charge Nurse/Matrons