Office Administrator

1. We are seeking a dedicated Regional Office Administrator to join our Caring Services team.
2. This role is instrumental in coordinating administrative tasks, ensuring the smooth operation of our regional office, and supporting the Regional Manager and clinical staff in delivering high-quality care.
3. Marie Curie supports and encourages personal and professional development along with Industry leading training programmes.

Title: Office Administrator

Salary: Marie Curie Pay Scale, aligned with AFC band 2 £22,720 per annum

Hours: Full-time 37.5 hours per week  

Contract:  Permanent

Based:  Marie Curie Cardiff hospice 

Closing date:  2nd May 2024

Interview date: TBC

We are seeking a dedicated Regional Office Administrator to join our Caring Services team. This role is instrumental in coordinating administrative tasks, ensuring the smooth operation of our regional office, and supporting the Regional Manager and clinical staff in delivering high-quality care.

Marie Curie Benefits Package:  

• Season ticket loan for travelling to and from work 
• Defined contribution schemes for Pension  
• Marie Curie Group Personal Pension Scheme 
• Loan schemes for bikes; computers and satellite navigation systems   
• Introduce a friend scheme 
• Help with childcare cost (T & C’s apply)  
• Entitled to Marie Curie Blue Light Card  
• Entitled to Benefit-Hub Discount Scheme 
• Life assurance – for all employees  
• Eye care- (under Display Screen Equipment (DSE) regulations, Marie Curie will pay towards sight tests if you use computer screens and other displays as part of your job) 
• Continued access to NHS Pension Scheme  

 What's in it for you

• Annual leave allowance = England and Wales = 27 days plus  8 public holidays (pro rata)  
• Annual leave aligned to NHS (subject to eligibility,  which must be most recent continuous service immediately prior to joining MC with no breaks of service) 
• Competitive Policy for parental/sick Leave  
• Continuous Professional development – (Marie Curie supports and encourages personal and professional development) 
• Industry leading training programmes 
• Flexible Working 
• Free DBS 
• Free Uniform 
• Generous enhancements. 
• BAND 2 Scotland & Wales 44% x your basic salary per hour paid for Saturdays & weekday night duty (8pm to 6am), 88% x your basic salary per hour paid for Sundays and Public Bank Holidays   

What we are looking for: 

• Excellent planning, administrative and organisational skills
• High level of discretion while dealing with confidential information
• Self-motivated with an ability to work autonomously as well as part of a team
• Knowledge of general office systems such as “bring forward” diarising, filling etc
• Strong interpersonal skills with the ability to communicate clearly and concisely
• Proficiency in Microsoft Office Suite and database systems
• Exceptional attention to detail and accuracy
• Ability to self-direct, prioritise tasks, and work effectively within a team

You will act as the central liaison for the regional team, managing inquiries and facilitating internal communication. Provide comprehensive secretarial assistance, including drafting correspondence, reports, and meeting minutes. Establish and uphold efficient office systems to ensure timely completion of administrative tasks. Coordinate all aspects of meetings, from documentation to catering arrangements. Arrange travel and accommodations as required for the regional team. Maintain professional communication with internal departments and external parties while upholding confidentiality. Support the implementation and compliance of health and safety procedures within the region. Assist in financial monitoring and reporting to ensure adherence to audit requirements. Manage personnel administration, including HR records maintenance and training coordination.