Receptionist / Administration Support Assistant

1. We are looking to recruit an enthusiastic and experienced receptionist with excellent communication skills eager to join us within our busy exciting office.
2. You will be the first point of contact for office visitors and telephone calls received so an enthusiastic and professional attitude is essential.
3. Clean licence and own transport is a must due to office rural location 

CJS Electrical (Wales) Ltd, has provided premium quality electrical services throughout Wales, to the Commercial, Domestic, Industrial and Social Housing sectors for over 30 years. We are driven by a passion to provide high quality Design, Installation, Maintenance and Testing services to our expanding client base. High quality and First-Class customer care is the heart of our business.  As such we are recognised throughout the industry for our exceptionally high standards of work and customer care.  

The Role – Receptionist Administrator

We are looking to recruit an enthusiastic and experienced receptionist with excellent communication skills eager to join us within our busy exciting office.

You will be the first point of contact for office visitors and telephone calls received so an enthusiastic and professional attitude is essential.

This role is more than manning the front desk and answering the phone. You will be helping in other areas of the office, as well as self-motivated to work alone, making this an interesting and varied role which will appeal to someone with a ‘can do’ attitude.

Responsibilities Include: 

• General reception duties, answering the phone, taking messages, making client teas and coffees, preparing meeting rooms for client visits
• Being available as a friendly point of contact for client enquiries as and when necessary
• Helping other members of the team with day-to-day office support duties when required
• Updating and maintaining back-office systems – Data Entry General administrative duties such as: preparation of documents, printing, copying, binding and filing duties (both electronic and paper).
• Ordering of stationery
• Making travel arrangements for staff and visitors as required e.g., hotel reservations, train tickets, parking arrangements etc.
• Management of staff uniform and PPE – ordering and logging against existing and new user records
• Dealing with general queries
• Dealing with incoming and outgoing post
• Other duties as and when required in line with the needs of the business

Requirements:

• Good communication, interpersonal skills and an attention to detail
• Excellent organisation skills, ability to manage time effectively, prioritise workloads to aid productivity and work to work to deadlines
• Flexible with hours if necessary to work to deadlines
• Excellent IT skills including working within a Windows environment and use of Microsoft 365 applications such as Word, Excel, PowerPoint, Teams etc.
• Clean licence and own transport is a must due to office rural location 

What’s on Offer: 

• 28 days holiday (including statutory)
• Pension and private healthcare option
• Progression and development

The above is a broad definition of the job responsibilities.  

It does not take into account every aspect of the job which the jobholder may be required to perform.  Flexibility is essential since the jobholder’s working hours will be determined by the requirements of the business.