Office Facilities Administrator

Full Time
Job Sector:
Administration / Office Work
South Wales
Salary description:
Start Date:
Job Ref:

Office & Facilities Administrator

St. Mellons, Cardiff

At Arcadis, we never lose sight of what's most important. Because we look beyond our projects and programmes and you'll see it's about human stories. From remaking public spaces that bring people together, to making cities easier to navigate, we're focused on making an impact where it matters most - and improving quality of life.

Job Description

Arcadis are recruiting for an Office and Facilities Administrator to join our flagship office in Wales. You will support the Office and Facilities Team in the management of the office and facilities support services for the office. Provide day-to-day office management assistance to the office, such as :
* Provide reception duties and assist visitors.
* Review and respond to emails in central inbox.
* Manage administration tasks as required in a friendly, courteous and professional manner.
* Raising of Purchase orders and updating budget trackers.
* Ordering stationary and consumables from our preferred suppliers.
* Manage the set-up of the meeting rooms for client meetings and ordering catering for the client.
* Manage the visitor log and ensuring all visitors are given the Health & Safety briefing of the office upon arrival.
* Carry out new starter inductions.
* Arrange security passes for visitors and staff, where required.
* Managing the incoming and outgoing mail & courier's deliveries/collections in accordance with site procedures.
* Ensuring project documentation are archived correctly and timely manner.
* Book travel and accommodation for staff based in Cardiff.
* Assist in managing the pool PPE and issuing the pool PPE.
* Inputting works onto FM helpdesk.
* Become a fire warden.
* Monitor contractor's whilst on site.
* Check and maintain first aid boxes.
* Assisting the Office and Facilities Manager in contractor management and building maintenance.
* Assist in other health and safety duties with the Office and Facilities Manager.

* Previous experience within a similar role i.e. Office Administration, Receptionist, Facilities Assistant, etc.
* Confident in a people facing role with a proactive approach and strong customer service skills. Able to provide support to line management, occupiers and external visitors.
* Happy get involved in a variety of duties shared across the team and the desire to develop skills.
* Advanced proficiency in Microsoft Word and Excel.
* Good communication skills.

Why Arcadis?

At Arcadis, you'll have the opportunity to build the career that's right for you. Because each Arcadian has their own motivations, their own career goals. And, as a 'people ?rst' business, it's why we'll take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions. Wherever you join us, you can look forward to a competitive reward package that includes an attractive starting salary, opportunities for career development and being part of a sociable community. We have a performance-related bonus scheme and an employee recognition scheme. Other bene?ts include membership fees to join your relevant professional body, employer contribution pension scheme, ?exible working and a flexible holiday scheme.

We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.

If that speaks to you, talk to us

Company Description

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