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Finance Officer

Contract:
Permanent
Category:
Part Time
Job Sector:
Accountancy, Administration / Office Work
Region:
South Wales
Location:
Newport & Torfaen
Salary description:
£23, 000 per year FTE (pro rata)
Posted:
31/05/2019
Start Date:
ASAP
Recruiter:
Wastesavers
Job Ref:
W/0519FO

Finance Officer

Responsible to: Finance Manager

Location/departments: Newport

Salary: £23,000 per year FTE (pro rata)

Hours: Part Time: 22.5 hours per week (3 days)

Responsible for:

Assist the Finance Manager with the administration of personnel records and data and offer an effective administrative support service, ensuring confidentiality at all times. To assist in the administration of a range of finance procedures to include sales/purchase ledgers, banking/reconciliation, credit control. To deputise in the absence of the Finance Manager, ensuring the smooth running of the Finance department, including payroll.

Detail

Wastesavers is a third sector recycling group that offers a range of recycling, reuse, education and training services in South East Wales, based around waste management and recycling.  We are an environmental organisation whose aims are to reduce the amount of material going to landfill and to benefit the local community of Newport.

The Finance Officer is a new role created to support the Finance Manager and CEO with financial management and to also deputise for the Finance Manager in their absence. This part time post is critical to our development and will enable our growth.

Duties and Responsibilities

Sales Ledger:

  • Raise annual/monthly service and ad hoc sales invoices, maintain rolling contract invoicing spreadsheet;
  • Process sales ledgers by preparing and entering into ledgers and computer system, to provide statistical reports and monthly/annual reports.
  • Liaising with staff to collate monthly tonnage figures reporting month end to CEO and Newport City Council (among others), Raising monthly recycling invoices
  • Send statements through QB
  • Maintenance/development of credit control system and regular meetings with Commercial Sales Officer to discuss overdue accounts and service suspension, new clients, maintenance of deposits paid/refunded; arrange Debt Collection service if required

Purchase Ledger:

  • Match invoice with delivery note and purchase order, obtaining missing invoices from suppliers
  • Process purchase ledgers by preparing and entering into ledgers and computer system, to provide statistical reports and monthly/annual reports.
  • Process invoices to relevant company/project/nominal code through QuickBooks; obtain departmental manager's and CEO authorisations, file to await payment, periodically check and when required, raise payment through bank and  send out supplier remittance advice
  • Month end reconciliation to statements

General Duties:

  • Assist in month/year end routines and reporting to CEO and SMT
  • Insurance – liaise with Brokers to provide information required for annual renewal of company insurance policies; assist in reporting vehicle/personal injury incidents to Brokers; advising of temporary cover for vehicles/rental equipment.
  • Prepare payment/funding applications and keep exact record of payment against expenditure.
  • Communicate with Company Accountants, providing financial information, etc where necessary.
  • Assist with preparation and maintenance of company cashflow spreadsheets.
  • To control petty cash banks. Drawing sufficient funds daily and distributing volunteer expenses, etc.
  • Assist members of the SMT in obtaining purchase/sales/employee history and/or queries;
  • Assist in the smooth and efficient running of the office.
  • Provide advice and support to all members of staff and volunteers with regards to financial matters.
  • Take minutes at monthly board meetings/quarterly management review meetings
  • Carry out general office duties as and when required.
  • Attend any courses recommended or meetings relevant to the post.
  • Any other reasonable management requests

A clean driving licence and access to a car is essential (expenses paid). Fixed days of work are negotiable based on discussion with successful candidate.

Person Specification

Skills and Experience

Essential

  • Clean driving licence and access to a car
  • Excellent communication skills
  • Excellent organisation skills
  • Experience of working as part of a team
  • Previous experience of working to tight deadlines
  • Experience of financial packages (training will be given on the Company’s QuickBooks system)
  • Qualified to AAT advanced stage
  • Experienced with Microsoft Office packages – with an advanced level of excel.
  • 2 years or more experience in a similar role

Desirable

  • Experience of running payroll

Behaviours

Essential

  • Committed to the job
  • Reliable and trustworthy
  • Ability to work using your own initiative
  • Self motivation and the ability to work with and without supervision
  • An ability to work with, people from all backgrounds and in all circumstances in a polite and sensitive way, including people from ethnic and religious groups.     

Please apply online today with an up to date CV and your contact information.

Closing date: 4pm Monday 03 June 2019

Company Description

Wastesavers began life in 1985 as an environmental, interest group promoting the importance of reuse and recycling.

In the mid 90’s it became more proactive and began picking up old newspapers from peoples doorsteps for recycling, and hand sorting these at the local paper mill. In 1995 Wastesavers collected and recycled 22 tonnes of paper.

Today Wastesavers recycles more than 15,000 tonnes of material a year and can’t imagine hand sorting the 5000 tonnes of paper it collects. That’s more than 85,000 trees per year!

Closing Date:
04/06/2019

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