Receptionist & Estates Admin Assistant

1. Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service.
2. The post holder is responsible for organising their own workload, and expected to work independently within appropriate guidelines and is managed rather than supervised and assessed at regular agreed intervals.
3. Provide a full administrative support service, raising and receipting orders, carrying out word processing of letters, documents, reports and presentations.

Main duties of the job

Contribute to the provision of healthcare for the Welsh Ambulance Service NHS Trust (WAST) by operating the department Help-Desk and providing a reception function and comprehensive administration support to the Estates & Facilities teams and wider stakeholders, ensuring the delivery of a professional and efficient service.

Be the main point of contact for visitors, staff and contractors by telephone and in person, which will include members of the Executive team and representatives of Welsh Government. Process and issue badges to visitors and contractors, ensuring the visitors log is signed before allowing entry. Deal with colleague/contractor queries and complaints and react responsibly to emergency situations.

Provide a full administrative support service, raising and receipting orders, carrying out word processing of letters, documents, reports and presentations. Facilitate meetings/training courses and process associated documentation. Carry out photocopying, filing, archiving of old records, scanning, binding, laminating and use of a guillotine. Issue stationery, monitor stock levels and reorder as necessary. Assist in the development of appropriate administrative and planning systems, procedures and processes.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

RemarkablePeople

Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we’re needed.

The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from Black, Asian and Minority Ethnic communities, LGBTQ+ communities  and disability groups.

Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you’re sure to find a career with us which is fulfilling, challenging, and rewarding.